Sustainability Policy

Last updated: 07 October 2026.

This policy will be reviewed annually or when there is a change in circumstances, in work practices or the introduction of new legislation.

1. Mission Statement

Cloudsoft Corporation Ltd recognises that it has a responsibility to the environment beyond legal and regulatory requirements. We are committed to reducing our environmental impact and continually improving our environmental performance as an integral part of our business strategy and operating methods, with regular review points. We will encourage customers, suppliers and other stakeholders to do the same.

2. Responsibility

The Finance Director is responsible for ensuring that this Sustainability Policy is implemented. However, all employees have a responsibility in their area to help meet the aims and objectives of the policy.

3. Policy Aims

We endeavour to:

Comply with all relevant regulatory requirements and seek to go beyond them where practicable.
Continually improve and monitor environmental performance.
Continually improve and reduce environmental impacts.
Incorporate environmental factors into business decisions.
Increase employee awareness and training.

4. Paper

We will minimise the use of paper in the office.
We will reduce packaging as much as possible.
We will seek to buy recycled and recyclable paper products.
We will reuse and recycle all paper where possible.

5. Energy and Water

We will seek to reduce the amount of energy used as much as possible.
Lights and electrical equipment will be switched off when not in use, where this is safe and does not affect security or essential operations.
Heating will be adjusted with energy consumption in mind.
The energy consumption and efficiency of new products will be taken into account when purchasing.
We will seek to reduce unnecessary water consumption and report leaks where we can influence building management.

6. Office supplies

We will evaluate if the need can be met in another way.
We will evaluate if renting/sharing is an option before purchasing equipment.
We will evaluate the environmental impact of any new products we intend to purchase.
Where relevant to our work, we will consider efficient use of cloud and computing resources alongside customer requirements, security and reliability.
We will favour more environmentally friendly and efficient products wherever possible.
We will reuse and recycle materials and equipment wherever practicable, including arranging appropriate disposal of electronic equipment and secure removal of data.

7. Transportation

We will reduce unnecessary business travel and consider the purpose of each trip and suitable lower-impact options.
We will promote the use of travel alternatives such as e-mail or video/phone conferencing.
We will make additional efforts to accommodate the needs of those using public transport or bicycles.

8. Maintenance and cleaning

Cleaning materials used will be as environmentally friendly as possible.
Materials used in office refurbishment will be as environmentally friendly as possible.
We will use appropriately authorised organisations to collect and dispose of waste and check their relevant registrations or permits.

9. Monitoring and improvement

We will comply with all relevant regulatory requirements and seek to go beyond them where practicable.
We will monitor environmental performance using information reasonably available to us, identify practical improvements and review progress.
We will review our environmental performance annually, focusing on business travel, the purchase, reuse and responsible disposal of IT equipment, and office energy consumption where information is available. We will use this review to identify practical improvements and agree actions for the following year.
We will continually improve and reduce environmental impacts.
We will incorporate environmental factors into business decisions.
We will increase employee awareness through training.
Management will review this policy at least annually and consider material environmental issues as they arise.

10. Culture

We will involve staff in the implementation of this policy, for greater commitment and improved performance.
We will update this policy at least once annually in consultation with staff and other stakeholders where necessary.
We will provide staff with relevant environmental training when necessary.
We will work with suppliers, contractors and sub-contractors to improve their environmental performance.
We will use local labour and materials wherever available to reduce CO2 and help the community.